SPECIAL EVENTS
Plan Your Next Special Event
Have a great idea for a special event? You’re in the right place! This page is your one-stop resource for submitting, planning, and tracking events at the WAC. Follow the steps below to get started!
Step 1
Check the Special Events Database
Before diving into planning, visit the Special Event Database on the WAC Hub. See if your event — or something similar — has been run before. Even if your event was previously approved, you’ll still need to submit it again, but the database is a great resource for pricing, timelines, and helpful notes from past events.
Step 2
Get Organized
Download and complete the Event Planning & Budgeting Worksheet. This worksheet helps organize your details, estimate costs, and keeps your event on track.
Be sure to save a copy of your completed worksheet — you’ll need to upload it when you submit your event for approval.
Step 3
Submit Your Event
Submit your event for approval using the Special Event Request Form. Your General Manager and the Director of People & Talent will review your submission and follow up if any changes are needed.
Step 4
Track Your Status
Keep an eye on the live display below to track the status of your event request in real time.
Step 5
Request Marketing Materials
Once your event is approved, visit Brand Central to request marketing materials and help spread the word.
Step 6
Finalize the Details & Host a Great Event
Review your Event Planning & Budgeting Worksheet to guide your final preparations.
When the big day arrives, enjoy it! Your preparation sets you up for success — engage with attendees, stay flexible, and have fun bringing your event to life.
Step 7
Reflect & Review
After your event, take a few minutes to complete the Review section of your Event Planning & Budgeting Worksheet.
Looking back on what worked — and what you’d improve — helps make your next event even better.